Among other scientific disciplines, it is also about space planning, smart space planning that helps companies grow, increase productivity and create work environments where people feel good.
Let's take a look at what's behind this concept, why companies are betting on it, and how it can transform everyday work routines for the better.
What is Space Planning and why is it so important?
Space planning, translated as space planning, isn't just about where you put your desks. It's a complex process that involves a detailed analysis of whowill be working in the office, what their needs are and how you can use each square foot to make the space as efficient as possible. Why is this important?
- Save time and energy - An efficiently organized space minimizes unnecessary moves and stress. Employees spend less time looking for a quiet place to work or a room to meet. The result? Up to 15% more productivity.
- Flexibility for different needs - Every team is different. Some teams need open space for creative collaboration, others need quiet corners for focus. A well-designed office can respond to the changing needs of the business without having to invest in major renovations .
- Employee Comfort - Space planning also includes ergonomics. Proper workstation placement, quality lighting and movement zones ensure that employees have optimal working conditions - all without back pain.
Why do companies choose Space Planning?
Businesses that invest in space planning quickly discover that it's more than just a pretty office. Today's business revolves around flexibility, rapid change and the need to adapt to new working conditions - whether it's hybrid working or growing teams.
And the main reasons why companies invest in this process?
- Saving space and money - Offices designed to suit the actual needs of the business can reduce rental costs by making the most of the space. Companies that have implemented smart space planning often report savings of up to 20% on office space costs.
- Encouraging Collaboration - Open meeting spaces, brainstorming zones or informal relaxation rooms all encourage rapid exchange of ideas and improve communication between teams. A great example is the relaxation zones at Ingersoll Rand .
- Better Work Environment - When employees feel good, they work better. And a well-designed office contributes to higher employee satisfaction and lower turnover.
Key Elements of Space Planning
1. Space Zoning
A smartly zoned space is essential. Quiet zones for focused work, collaborative spaces for teams, relaxation zones where employees can unwind, all should be part of any modern office. This approach can increase employee satisfaction by up to 22%, studies show.
2. Flexibility and adaptability
Flexible spaces are a necessity today. Clever furniture arrangements, movable walls and multi-functional meeting rooms allow you to adapt your office as your business evolves. Want more meeting rooms? Do you need quiet places to make calls? Or are you growing and need more workspaces? No problem, the office will adapt. And the workstations are handled playfully by our Only 1 furniture, which we've spent a long time honing to perfection.
3. Technology for smart offices
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Technology is at the heart of every modern workspace. From smart sensors that monitor room occupancy to apps for job booking, technology contributes to the smooth running of the office. And you know what? Companies that have adopted space management technologies have seen improvements in space utilization of up to 30%.
4. Foster creativity and collaboration
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The office must encourage creativity. Open spaces where employees can meet, discuss and collaborate are key. It's not just about beautiful design - it's about how the space encourages rapid exchange of ideas and innovation.
How Long Does Space Planning and Subsequent Implementation Take?
The space planning process typically takes 6-12 weeks depending on the size and complexity of the project. The design itself takes approximately 4 weeks, during which time the design team analyzes the company's needs, creates concepts, and adapts them to the company culture. Realization, which includes space modifications and furniture installation, takes another 8-10 weeks.
Don't forget to choose a quality Space Planning partner
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Choosing the right contractor is critical to the success of the project. What to look for?
- Experience and References - Look for a company that has experience in delivering offices similar to yours. It is important that they understand not only the space, but also how your team works. Look at realization firms and take note of the elements you would like to have in your office. Has the company ever done them before?
- Individual approach - Every business is different, so the design should also be tailored to specific needs. Flexibility and a willingness to respond to change are key.
- Transparency and communication - Openness about cost and process is the foundation of a successful collaboration. Make sure the contractor is able to keep you informed of the progress of the work.
Close
Space planning is the key to creating an office that's great to work in. It will promote productivity, innovation and employee satisfaction.
Want to see how we can transform your workspace into a dynamic, inspiring office? Look at our realisations and be inspired by what we have created for our clients.
